Privacy Statement

This is the privacy statement of the private limited company Move the Brain B.V., here inafter: Move the Brain. Move the Brain is registered with the Dutch Chamber of Commerce under number 74155059 and is located Kwikstraatlaan 42 in Zeist, the Netherlands.

This document explains how Move the Brain handles the processing of your personal data. Move the Brain exercises the utmost care in processing your personal data.

Acquisition of personal data

When you use the services of Move the Brain, you either provide personal data yourself or personal data is obtained in the context of the agreement.

Personal data refers to all data that relates to an identified or identifiable natural person.

Categories of personal data

Move the Brain processes the following categories of personal data:

• Contact and address details, including location data, phone number, and email address;

• Company data, including VAT number and Chamber of Commerce number;

• Alternative delivery address;

• Financial data;

• Medical data;

• Other personal data you provide yourself.

Purpose of processing

The personal data processed by Move the Brain is used for the following purposes:

• To contact you and inform you about the services you have purchased and their execution;

• To execute its services;

• To improve its services;

• To make and process payments;

• To comply with legal obligations;

• For marketing and communication purposes, including improving the website by analyzing visitor behavior;

• To send newsletters;

• To exchange data with third parties when necessary for service execution.

Legal basis for processing

Processing of personal data is only possible based on the following legal grounds:

1. Legal obligation

2. Execution of an agreement

3. Obtained (explicit) consent of the data subject

4. Legitimate interest

Personal data is processed as part of the services provided by Move the Brain. Move the Brain only processes data it deems necessary for (improving) its services and handles all (personal) data collected about you and your use of the services with care. The legal basis for this processing is the agreement you enter into with Move the Brain. Personal data may also be processed when visiting the website www.movethebrain.nl, provided you have given consent.

Necessity of processing

Processing your personal data is necessary for the performance of services. Move the Brain’s services cannot be fully executed without processing your personal data. If specific processing purposes require your explicit consent, this will be requested separately.

Automated decision-making

There is no automated decision-making.

Retention period

Personal data processed by Move the Brain is stored in accordance with applicable laws and regulations. If a longer retention period is required by law or regulation, personal data will be stored for the period required. All (obtained) personal data will not be retained longer than strictly necessary.

Processing by third parties

Move the Brain only shares personal data with third parties when strictly necessary for the performance of an agreement or to comply with relevant laws and regulations. Personal data is not sold.

If there is a legal obligation to share data with third parties, data processing agreements are entered into with those third parties. The third parties with whom personal data may be shared include:

• Delivery services, for fulfilling the agreement. Data shared: contact and address details.

• Payment providers, for processing transactions. Data shared: financial data.

• Accountants, for executing financial tasks. Data shared: contact and address details, financial data.

• Software providers, for service execution. Data shared: contact and address details.

• Website managers, for website operation. Data shared: contact and address details.

• Other contracted third parties, for service execution. Data shared: contact and address details.

Security of personal data

Move the Brain takes the protection of your personal data seriously and takes appropriate technical and organizational measures, considering the state of the art, implementation costs, the nature, scope, context, and processing purposes, as well as the varying risks to the rights and freedoms of individuals, to ensure a level of security appropriate to the risk.

Under 16 years old?

If you are under the age of 16, you may only give consent for the processing of your personal data with permission from a parent or legal guardian. It is important that your parent(s) or guardian read this statement. They can also exercise the rights you have concerning your personal data, such as objecting to further processing or requesting access and correction.

Disclaimer

By using the website, you agree to the disclaimer. Move the Brain reserves the right to modify the content of its website and/or this disclaimer at any time without informing users.

The content of the website is composed with the greatest possible care, but may still contain inaccuracies or be incomplete. Move the Brain accepts no liability for any damage resulting from the use of the website. Use of this website is entirely at your own risk. No rights can be derived from the website content. All texts on the website are protected by copyright and are owned by Move the Brain unless stated otherwise.

Cookie statement

Move the Brain uses technical and functional cookies to optimize the website. Cookies are small text files sent by websites to improve user experiences.

According to the law, Move the Brain may store cookies on your device if they are strictly necessary for the functioning of the website. For other types of cookies, your consent is required.

Move the Brain recommends accepting cookies to improve usability. Visitors have the option to opt in. Functional cookies ensure the website functions correctly and do not affect your privacy.

With your consent, Move the Brain also places “tracking cookies” to track pages visited and build a profile of your online behavior. This profile is not linked to your name, address, or email but is used to tailor ads to your interests.

Google Analytics cookies are also used, but Move the Brain cannot link this data to individuals. For more information, contact: info@movethebrain.nl.

Use of social Media

Move the Brain uses third-party cookies (e.g., Google Analytics, Facebook, Twitter, Instagram, YouTube). These cookies are subject to the privacy and cookie policies of the respective companies. When you click a social media button on the site, a social media cookie is placed, which can recognize your IP address.

For their privacy and cookie policies, please refer to the respective platforms.

Email newsletter and marketing emails

You can subscribe via the website to receive newsletters or other marketing offers. When registering, Move the Brain asks for your consent to process your email address to send you marketing emails with the latest information, offers, and campaigns.

You will only receive such emails if you have given permission. Your consent also includes personalization of the content based on your interests or user profile.

You may withdraw your consent at any time by clicking “Unsubscribe” at the bottom of the marketing email. Withdrawal of consent does not affect the legality of processing carried out before the withdrawal.

Browser settings

If you do not want websites to place cookies, you can adjust your browser settings. Before a cookie is placed, you will receive a warning and must give consent. Refusing cookies may impact website performance.

You can also delete previously placed cookies via your browser’s privacy settings.

This privacy statement does not apply to third-party websites linked on this site. Move the Brain cannot guarantee that these third parties handle your data securely. We recommend reviewing the privacy policies of those websites before use.

Data subject rights

As a data subject, you have the following rights:

• Right of access: You may request access to your personal data.

• Right to rectification: You may correct or complete inaccurate personal data.

• Right to erasure: You may request deletion of your personal data without undue delay.

• Right to restriction of processing: You may request a limitation on the processing of your data.

• Right to data portability: You may receive your personal data in a structured, machine-readable format or request transfer to a third party.

• Right to object: You may object to data processing based on your specific situation. Move the Brain will stop processing unless compelling legitimate grounds override your interests or legal claims.

Complaints

If you have a complaint about how Move the Brain handles your personal data, or wish to exercise any of the rights above, contact them via the contact form on the website or via email: info@movethebrain.nl.

To confirm your identity, please include a copy of your ID (with photo and MRZ blacked out for privacy).

You can also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):
https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons

Changes to This Privacy statement

Move the Brain may update this privacy statement at any time. The most recent version is published on the website. If the new privacy statement affects how previously collected data is processed, Move the Brain will notify you by email.

This version was last updated on juli 202